Senior Administrative Assistant

***This position is open through Friday, March 14, 2025***

The Redding Rancheria is seeking a Senior Administrative Assistant II – Health Finance. The preferred schedule for this position is Monday – Thursday 6:30 am to 4:30 pm, Friday 6:30 am – 10:30 am.

JOB SUMMARY:

Perform a wide variety of complex secretarial and administrative duties under the direct supervision of Executive Director of Health Services (ED).

REQUIREMENTS/MINIMUM QUALIFICATIONS:

  1. Minimum of 2 years experience working as an executive secretary
  2. Demonstrated experience in supporting senior management.
  3. Previous supervisory skills.
  4. Must pass pre-employment drug screening.
  5. Indian preference.

ESSENTIAL JOB DUTIES:

  1. Uses discretion and independent judgement to prioritize executive responsibilities and streamline workflow.
  2. Prepares high-level reports, presentations, and executive correspondence for ED, leadership meetings, Tribal Council, and the Executive Team.
  3. Functions as a resource or liaison between the ED to other departments, Tribal Leadership, external agencies, and patients.
  4. Works directly with the Executive Director of Health Services (ED) to support all aspects of daily executive functions..
  5. Drafts, edits, and proofs official communications, memos, and reports for the ED.
  6. Manages confidential and time-sensitive information with professionalism.
  7. Handle incoming and outgoing communications with discretion and confidentiality, advising ED of time sensitive and priority issues.
  8. Improves administrative processes and workflows to enhance efficiency and productivity.
  9. Transcribe dictation.
  10. Prepare and distribute materials to HPMT.
  11. Proactively manage the ED’s calendar, coordinating high-level meetings with internal leadership and external partners, prioritizing key engagements, minimizing conflicts, and maximizing efficiency.
  12. Prepare and maintain monthly mileage reports for ED.
  13. Prepare, reconcile and submit monthly credit card report for ED, correctly and timely.
  14. Lend administrative support to all Clinic Health Departments and campuses.
  15. Plan and coordinate Annual Health Fair and Annual Provider luncheon.
  16. Maintain master calendar for ED, Lassen, Shasta and ECR for Liberty campus.
  17. Plans, organizes and coordinates meetings and events with Executive Assistants, Human Resources and Wellness Coordinator.
  18. Assist Special Projects with ordering apparel for Health Clinic Staff for special events throughout the year.

 

A completed Redding Rancheria job application must be submitted in order to be considered for employment. You can fill out an application online at www.reddingrancheria-nsn.gov, please fax (530-242-4563) or email (employment@reddingrancheria-nsn.gov).

All certifications, credentials/ licenses, education verification /degrees and/or transcripts, and Indian verification are required to process your application.

Indian preference applies, but we welcome all applicants who wish to apply for this position. Certification of Native American heritage needs to be attached to the job application.

Any offer of employment is conditioned upon the successful completion of a pre-employment drug screen and criminal background screening clearance.  All employees are required to submit to a Tuberculosis test (TB) test after they are hired in addition to being tested annually.

Additional Information:

In addition, Redding Rancheria offers an excellent benefit package containing Medical, Dental, Vision, Life Insurance and Short/Long Term disability, paid holidays, vacation and sick leave as well as a generous 401(k) retirement plan.

Redding Rancheria is a federally recognized Tribe with Pit River, Wintu and Yana people where pride in Tribal culture, history and identity is evident internally and in the larger community. Redding Rancheria is a leader in the constructive development of its people, the larger Indian community and the Redding region.

E-Verify Statement

Redding Rancheria participates in the Electronic Employment Verification Program. Visit the E-Verify URL below for more information.

https://www.e-verify.gov/employees

For further information, please contact Human Resources Dept. at (530) 225-8979.